Calendar

Before you can use the calendar, you must add all of the shifts you work, then create a schedule. The calendar is continuous scrolling, with a stationary month header, and another one that scrolls with the calendar. There are blank days at the beginning and end of each month. This is normal, and makes it less visually confusing than repeating 2 weeks.

It first displays a blank calendar, then works in the background to fill in the information. As you scroll through the months more blank days will be added, then updated every 10 weeks. If you make a change that affects a few days the update is very fast, but if it affects all of the days displayed, it can take a little longer to update the calendar.

If you have 1 person selected, your schedule is displayed normally, but if you have more than 1 selected, the hours you see are the common off-time hours between the selected schedules. The off-time comparison uses rules set on the rule setup screen. The current rule is shown directly below the icons. Touch the rule to access the setup screen.

1. shows all available schedules to select for display (up to 4 at one time). Selecting more than 1 automatically switches the calendar to the off-time mode.
2. Takes you to the Home Screen.
3. Opens the main menu. Most screens are available from here.
4. Manually check the cloud for new data. You can set SWP to automatically check at a set interval in the Cloud Manager, at the bottom of the screen.
5. Allows you to jump to a new date. Future is unlimited, but the past is about a year prior to the start date of the selected schedule's rotation.
6. Toggles display between the Calendar and List modes. In the calendar node, you can see more of your schedule, but you can only see one schedule at a time. In the list mode, you can see more detail, but less days. You can also see up to 4 schedules side by side in list mode.
7. This icon is planned to be removed in a future update. The SWP icon in the upper left corner replaces this.
8. The current day is highlighted. You can change the color on the Color Code Setup screen, accessible from the menu.
9. This is an event. Touching the day displays all the event, note, holiday details for that day. The abbreviation is shown on the calendar. The list mode displays the full event text.
10. Your scheduled shift can be shown as text, colored text, color only, text with icon, or icon only. You can set this on the options screen, or if you make changes to a shift's text, color or icon, you will be prompted to select the display mode if the mode you are currently in is different than the option you edited. For example if the display mode is text only, and you edit a shift's color, you will be prompted to select the display mode.
11. Payday symbol. In the calendar mode, only 2 charcters are allowed, but the list mode allows 10. The payday setup screen is accessible from the menu.
12. Holiday symbol. You can change the color of the holiday symbol on the Color Code Setup screen. In the list mode the holiday name is shown.
13. Overtime hours. Long press on the day you work OT, and selet the ot icon. Add the details, then save. You can set the OT color on the Color Code Setup screen.
14. Note symbol. You can change the color of the note symbol on the Color Code Setup screen. In the list mode the entire note is shown.
15. If you are scheduled off because of a holiday, The holiday text is shown. The text to be displayed is set in the options screen, accessible from the menu. You can also set the color for holidays on the Color Code Setup screen.
16. Vacation is added or removed by long pressing any day on the calendar, then selecting the vacation icon. This puts the calendar in the vacation mode, where you touch days to toggle vacation on and off. You can also add/edit vacation by selecting the vacation icon in the menu.

shows the menu screen:

Vacation - Add, Edit or delete vacation.
Manual Shifts - Add, Edit or Delete manually entered shifts from the database.
Overtime - Add, Edit or delete overtime.
Sick Time - Add, Edit or delete sick time.
Smart Alarms - Smart alarms are alarms that set themselves based on the day of the week and the shift you are working.
Schedule Builder - This is for adding people, patterns, and shifts to the database. This is only for working hours, not paydays, holidays, or vacations.
Cloud Manager - Create a cloud account, and backup/restore your data to the web. Backup/restore to the sdcard in your device. You can also share events between two or more devices that have Shift Worker Pro installed.
Email Schedule - You can email your schedule between two dates, with the option to include events and note to any email. The layout of your email is highly dependent on the email client you use. Some look better than others, but no matter which one you use, all of the schedule info will be included.
Color Code - Allows you to customize colors for items on the calendar and list. The 4 colors at the bottom of the screen 1st, 2nd, 3rd, 4th, plus Days Off, On-Call, and Weekend colors only work in list view, while the Event Flag color only works in the calendar view. All other colors affect both calendar and list views. Shifts colors are set on the shifts screen.
Holidays - This is for both selecting your scheduled holidays, and adding/editng holidays. The holidays screen starts up in select mode for the active person. If you have more than 1 person selected, it will start in select mode for the first person selected. Press the menu button on your device for more options.
People - Rename or Delete people from the database. To add or edit a person, use the Schedule Builder.
Patterns - Rename or Delete patterns. If a pattern is used by a person, you will not be allowed to delete it. To add or edit a pattern, use the Schedule Builder.
Shifts - Add, Edit or Delete shifts from the database. If a shift is used within a pattern, you will not be allowed to delete it until you remove it from all patterns, and manual shift enteries.
Payday - One time setup for your payday. Also set your payday symbol. The default is "$".
Rate App - Rate Shift Worker Pro and send annonomous comments to taulapps. Please understand that I cannot fix some issues without being able to communicate with you. I welcome any comments good or bad. So if you expect issues to be fixed, please include your email address, so I can ask you questions that will help me fix your issue.
Share - If you like Shift Worker Pro, please share it with your friends.

Wizard - Run the setup wizard.
Statistics - This option is coming.
Options - Set various application options.

TOUCH a day to manage Events and Notes. A popup list is shown with all of the events and notes for the selected date.

Select the event or note to edit it. You also have the option to delete it while it is open for editing.
Event Add- Add a new event.
Note Add - Add a new note.
Show Events - Open the events screen. View all of your events. Also add, edit, or delete events.
Show Notes - Open the notes screen. View all of your notes. Also add, edit, or delete notes.

To close the popup, tap anywhere on the top (above the event), or press the back button.

LONG PRESS ACTIONS

LONG PRESS a day to show all action icons. Some actions use the date of the day you select. Some use the shift on the day you select. Others set calendar to different modes.

These use the selected DATE...
Overtime - Shows the overtime screen, which allows you to add, edit or delete overtime. If you already have overtime scheduled on the day selected, it will start it in the edit mode, showing the currently entered OT, which you can change and save. If there is no OT scheduled on the selected day, it will start in the add mode, auto filling the same values of the last OT entered.
Sick Time - Shows the sick time screen, which allows you to add, edit or delete sick time. If you already have sick time entered for the day selected, it will start it in the edit mode, showing the currently entered sick time, which you can change and save. If there is no sick time entered on the selected day, it will start in the add mode, auto filling the same values of the last sick time entered.

Add A Manual Shift Pattern - For those whose schedule does not repeat, any number of predefined patterns can be created and the added to the calendar as their schedule changes. When adding a pattern you will be asked the starting and ending dates for the pattern. Shift Worker will then add the pattern, repeating it between the two dates.

These use the SHIFT on the selected date...
Set Shift Color - Set the color for the shift hours. Changes to a regular automatic shift will affect all other auto shifts with the same hours. Changes to a manually entered shift can be applied to only the shift on the selected day, or all other manual shifts with the same hours.
Set Shift Icon - Set the icon for the selected shift. Changes to a regular automatic shift will affect all other auto shifts with the same hours. Changes to a manually entered shift can be applied to only the shift on the selected day, or all other manual shifts with the same hours.
Set Shift Description - Set the decription for the selected shift. You can set the description to displayed on the calendar instead of the hours (if the DISPLAY MODE is set to one of the TIME settings). Changes to a regular automatic shift will affect all other auto shifts with the same hours. Changes to a manually entered shift can be applied to only the shift on the selected day, or all other manual shifts with the same hours.
Smart Alarms - Add, edit, and delete Smart Alarms. A Smart Alarm is an alarm that sets itself based on what shift you are working, and the day of the week. For example: You have a meeting at 9AM when you are working days, but only on Mondays. A Smart Alarm will only alarm if those conditions are met. If you are have vacation on a Monday that you would be working days, the alarm will not go off. strong>These are modes...
Manual Shift Mode - Displays the manual shift selector at the bottom of the calendar. If your schedule is random, then you will have to add your shifts manually. Select the shift in the scrolling window, then tap the days to add or remove that shift. To add multple shifts, press and hold the first day, then press and hold the last day, then all days between will auto fill with the selected shift.
Vacation Mode - Sets the calendar to the vacation mode. Tap the days to add or remove vacation. To add multple vacation days, press and hold the first day, then press and hold the last day, then all days between will auto fill with vacation. The vacation hours are calculated from the normal hours worked on each vacation day. A vacation day is added for OFF days also, but there are no hours.

 

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